Speaker 1 0:00

Music. Welcome to the aim podcast, where we bring you actionable insights on AI and how to best apply it in your business, across marketing, sales, customer service and more, hosted by helpflow.com this is your guide to staying ahead in the world of AI for business. And just to blow your mind a little bit, our hosts are literally AIS talking to each other. Enjoy the show.

‍

Speaker 2 0:32

Ever feel like you're just drowning in a to do list? Oh, yeah, like you wish you could clone yourself just to get everything done totally I know I do. So that's why today we are taking a deep dive into the world of virtual assistants. Might know them as VAs Sure. We're going to be looking at how they can help you reclaim your time, boost your productivity, especially with the help of some seriously cool AI tools. What's

‍

Speaker 3 0:58

really exciting about this topic is that it goes beyond just like delegating tasks, right? You know, we're really talking about a fundamental shift, okay, in how work gets done. Interesting, this fusion of human skills and artificial intelligence. For this

‍

Speaker 2 1:13

deep dive, you sent in an article called virtual assistant tasks, the ultimate guide on what to delegate, right? Right. It's from help flow, a company that specializes in connecting people with vas. Okay. Now, what really caught my eye was their claim that using a VA can save you 10 or more hours per week. Yeah, that's a imagine what you could do with that extra time a lot, maybe finally, launch that side hustle you've been dreaming of for

‍

Speaker 3 1:39

sure, you know, or just get more sleep. That's true. Absolutely. Sleep is important. The article highlights those core benefits, like time savings and cost efficiency and consistency, right? But what's really powerful is how those translate to your overall well being. Yeah, we're talking about reduced stress, more time for strategic thinking, okay, and the ability to focus on what you truly excel at.

‍

Speaker 2 2:06

It gave a real world example that really drove this home for me, talking about a real estate agent who is spending $50,000 a year on administrative support, when a VA could handle those tasks for a fraction of the cost, that's a

‍

Speaker 3 2:20

perfect illustration of how delegation can not only save you time, right, but also significantly impact your bottom line, yeah, freeing up resources that you can then invest in other areas of your business or personal life.

‍

Speaker 2 2:32

I know some people hear virtual assistant and think it's just for basic tasks like scheduling appointments or answering emails, sure, but this article dives into some pretty surprising tasks you can delegate across different industries like E commerce, real estate coaching, interesting and even financial services. It's

‍

Speaker 3 2:54

fascinating how diverse the applications are. Yeah, for example, in E commerce, we're seeing AI powered chat bots handling customer support, okay, allowing human VAs to focus on more complex issues. So it's like having, like having a 247, support team that never gets tired. That

‍

Speaker 2 3:12

makes a lot of sense. Yeah, what other interesting examples jumped out at you.

‍

Speaker 3 3:16

One real estate VAs are now doing in depth neighborhood research. Wow, for potential buyers, really, imagine providing your clients with detailed reports on school districts. Wow, crime rates and local amenities. It's like

‍

Speaker 2 3:29

having a personal research assistant. Yeah, exactly, and it frees up the real estate agent to focus on building relationships and closing deals, which is where their expertise really shine exactly

‍

Speaker 3 3:41

and in the coaching world, okay, VAs are using AI to collect and analyze client feedback, interesting, helping coaches refine their programs and tailor their approach. So it's amazing

‍

Speaker 2 3:52

how AI is transforming what VAs can do, taking them far beyond simple administrative tasks, absolutely

‍

Speaker 3 3:59

this synergy between human skills and AI is a game changer, right? But what's important to remember is that, yeah, finding the right VA is crucial. Okay? It's not a one size fits all solution, right? Help flow

‍

Speaker 2 4:10

actually emphasizes their payload approach, okay? To matching clients with VAs who have the specific skills, yeah, and experience they need, it's like finding the perfect teammate for your business,

‍

Speaker 3 4:22

and they go beyond just matching right. Help flow provides tools and resources to empower vas, okay, particularly with AI, okay. One that caught my eye is their guide layer AI, okay, which helps clients delegate tasks more effectively.

‍

Speaker 2 4:10

actually emphasizes their payload approach, okay? To matching clients with VAs who have the specific skills, yeah, and experience they need, it's like finding the perfect teammate for your business,

‍

Speaker 3 4:22

and they go beyond just matching right. Help flow provides tools and resources to empower vas, okay, particularly with AI, okay. One that caught my eye is their guide layer AI, okay, which helps clients delegate tasks more effectively.

‍

Speaker 3 4:36

 Exactly? It's pretty innovative. Let's say you need your VA to research a specific topic, okay, instead of just giving them a vague instruction, yeah, you could use guide layer AI to outline the task in detail. The AI then creates a structured brief

‍

Speaker 2 4:51

for the VA. So the VA has like a blueprint, yeah,

‍

Speaker 3 4:55

who can then use the AI as a co pilot during. The research process. Hold on AI as a co pilot, yeah. What does that even mean? That's where things get really interesting. Okay, guide layer. Ai uses natural language processing, right? Which essentially means it can understand and interpret human language. Okay, so as your VA is working on the task, the AI can provide real time guidance, suggest relevant resources. Wow, and even help analyze the information they're gathering.

‍

Speaker 2 5:24

So it's like having an AI expert right whispering in your VAs ear making sure they stay on track and produce high quality work,

‍

Speaker 3 5:31

exactly. It's a powerful example of how AI is augmenting human capabilities.

‍

Speaker 2 5:36

Okay, this is all incredibly cool, but I have to admit, I'm starting to get a little overwhelmed. We've got VAs AI, co pilots, yeah, all these different industries. Where do we even begin to unpack this for our listeners? You're

‍

Speaker 3 5:49

right. We've covered a lot of ground. We have, maybe the best place to start is with the why. Okay, why should anyone care about virtual assistants, right? And this whole AI integration? What's the

‍

Speaker 2 5:59

big takeaway for our listeners who are probably juggling a million things and feeling the pressure, it boils

‍

Speaker 3 6:05

down to this strategically delegating tasks to a VA, okay, especially one empowered by AI, can free up your time and mental energy, okay, allowing you to focus on What truly matters. Got it. It's about working smarter, not harder, right? And achieving a level of productivity and balance you might not have thought possible. That's

‍

Speaker 2 6:28

a good point. Yeah. So it sounds like we're talking about more than just, like, offloading busy work, right? Vas, especially with AI, can actually help you, like, Uh huh, level up your thinking and strategy. That's exactly

‍

Speaker 3 6:39

it. Think about all the things that get pushed aside right when you're bogged down in the day to day. What if you had the time and mental space to brainstorm new ideas? Okay, analyze your business data, yeah, or even just take a step back and see the bigger picture, right? A va can help clear that

‍

Speaker 2 6:58

path. It's like finally having the bandwidth to be the visionary leader you want to be, instead of constantly putting out fires precisely.

‍

Speaker 3 7:05

And this is where that AI integration becomes even more powerful. Okay? It's not just about speed and efficiency, right? It's about unlocking insights and opportunities that you might have missed otherwise. So let's

‍

Speaker 2 7:17

break down how AI is actually changing the game for vas, the article mentions AI handling repetitive tasks, but you were talking about deeper analysis too, right?

‍

Speaker 3 7:27

Imagine your VA is collecting customer feedback through surveys, yeah, or online reviews, yeah. And AI can sift through that data, right? Not just to tally up responses, but to identify patterns and trends. Maybe there's a recurring complaint you weren't aware of, oh, or an emerging need in your market.

‍

Speaker 2 7:44

It's like having a built in market research team constantly analyzing data, right? To give you a competitive edge. And it goes beyond just

‍

Speaker 3 7:53

analysis, okay? Help flows. Guide, layer AI, which we mentioned earlier, yeah, is a great example of how AI can act as a co pilot for vas, right? It's not just about automating tasks, yeah, it's about guiding and enhancing their decision making process. I'm still trying

‍

Speaker 2 8:08

to wrap my head around this co pilot idea, okay, can you give me a concrete example of how it would work in practice? Let's

‍

Speaker 3 8:15

say you're a real estate agent, okay? And you want your VA to create a property listing that really stands out, yeah? Using guy, they are AI, you could outline the key features of the property, okay, the target audience and your overall marketing strategy. So

‍

Speaker 2 8:35

it's like giving the AI the blueprint exactly for what you want to achieve. The

‍

Speaker 3 8:46

the VA still has the creative control, right? But they have this AI co pilot helping them, yeah, make smarter choices and craft a more effective listing.

‍

Speaker 2 8:56

the VA still has the creative control, right? But they have this AI co pilot helping them, yeah, make smarter choices and craft a more effective listing.

‍

Speaker 3 8:56

And here's where it gets even cooler, okay, as the VA is writing the listing, the AI can provide real time feedback. Oh, wow. And suggestions, okay, maybe it notices that the description is too focused on technical details, yeah, and suggests adding more emotional language to appeal to buyers. It's

‍

Speaker 2 9:13

like having a virtual marketing expert right working alongside your VA exactly, ensuring that every piece of content is optimized for maximum impact,

‍

Speaker 3 9:22

and this co pilot approach can be applied to all sorts of tasks, from creating social media posts to writing blog articles, even developing marketing campaigns. That's a lot it's about leveraging AI to elevate the quality and effectiveness of your VAs work.

‍

Speaker 2 9:28

This all sounds incredibly promising. Yeah, I have to admit, a part of me is also a little wary, sure. What about

‍

Speaker 3 9:45

the human element? Are we becoming too reliant on technology? That's a

‍

Speaker 2 9:49

valid concern, and it's something we need to be mindful of, right? The goal is not to replace human skills and judgment, okay, but to enhance them, right? Vas, bring creativity. Critical thinking and emotional intelligence to the table. Yeah, while AI provides the data processing power and insights that can amplify those skills.

‍

Speaker 3 10:09

So it's about finding the right balance exactly, using technology strategically to empower VAs rather than replacing them entirely. Exactly.

‍

Speaker 2 10:17

It's about creating a synergistic partnership where humans and AI work together to achieve greater results than either could alone.

‍

Speaker 3 10:27

You know, help flow definitely seems to be at the forefront of this evolution. Yeah, with their focus on smart support specialists and their guide layer AI, they are

‍

Speaker 2 10:36

certainly pushing the boundaries of what's possible with VAs right? But as we mentioned earlier, they're not the only player in the game. Of course, it's important for listeners to do their own research

‍

Speaker 3 10:45

and find the solution that best fits their needs and budget, and even

‍

Speaker 2 10:49

if someone isn't ready to hire a VA just yet. I think this conversation highlights how rapidly the world of work is changing. Absolutely AI is becoming increasingly integrated into our lives, whether we realize it or not, this

‍

Speaker 3 11:04

conversation about VAs and AI is really a microcosm of a much larger trend. Okay, the skills and strategies that are becoming essential for success in this new world of work, adaptability, tech, literacy, strategic thinking are relevant for everyone, regardless of their industry or profession.

‍

Speaker 2 11:24

That's a great point. It's not just about vas. It's about the future of work itself, exactly. And that brings us to a question that the article doesn't directly address, okay, but that I think is worth pondering. If VAs can now handle increasingly complex tasks with the help of AI, yeah, what does that mean for the traditional workforce?

‍

Speaker 3 11:43

That's a big question, and one that's sparking a lot of debate, right? Some people see this as a threat, a sign that machines are taking over, right? But I tend to see it as an opportunity,

‍

Speaker 3 11:55

Well, if AI and automation can take over the more mundane, right, repetitive tasks. It frees up humans to focus on the things that we're uniquely good at, yeah, creativity, problem solving, emotional connection. So it's

‍

Speaker 2 12:09

not about humans versus machines, right? It's about re imagining how we work, leveraging technology to elevate our capabilities. Exactly.

‍

Speaker 3 12:17

The key is to be proactive. Okay, to embrace lifelong learning, right? And to focus on developing the skills that will be in demand in this evolving landscape. It's

‍

Speaker 2 12:27

about becoming the co pilot of our own careers, so to speak, all of that, using technology to chart our course and navigate the ever changing world of work.

‍

Speaker 3 12:36

Well said. And who knows, right? Maybe someday we'll all have aI assistants helping us manage our workloads, yeah, optimize our schedules and even inspire us to be more creative and productive, right? It's a future full of possibilities, and I'm excited to see what unfolds.

‍

Speaker 2 12:53

It's funny you should say that because I was just thinking like, What if everyone had a personal AI assistant? Oh, yeah, like in those sci fi movies, right? What would that even look like in everyday life?

‍

Speaker 3 13:03

Well, in some ways, we're already seeing glimpses of that future. Okay, think about the AI assistance we have on our phones and smart speakers, right? They can schedule appointments, set reminders, yeah, even control our home appliances. Uh huh. It's not a huge leap to imagine those capabilities expanding right to handle more complex tasks. So

‍

Speaker 2 13:24

you're saying my future AI assistant could not only remind me about meetings, right, but also help me prepare for them exactly, maybe by pulling up relevant documents or even analyzing the other attendees profiles exactly,

‍

Speaker 3 13:37

your AI could become a research powerhouse, okay, constantly gathering and analyzing information to give you a strategic advantage, wow, in any situation, okay, it could even help you manage your finances, track your investments and alert you to potential opportunities or risks. That's

‍

Speaker 2 13:53

both amazing and a little unnerving. Yeah, it makes you wonder, if AI can do all that, right? What will be left for us humans to do? That's

‍

Speaker 3 14:01

a question that a lot of people are grappling with, right? But throughout history, technological advancements have always disrupted the workforce, okay, creating new jobs while rendering others obsolete, right? The key is to adapt. Okay, to focus on developing skills that complement AI rather than competing with

‍

Speaker 2 14:22

it. So instead of fearing AI, we should be thinking about how to harness its power exactly to enhance our own capabilities. Right? It's almost like we need to become AI whispers. I love that learning how to communicate with and direct these powerful tools to achieve our goals.

‍

Speaker 3   14:38

It's about shifting our mindset from seeing AI as a threat to seeing it as a partner, right? Collaborator, okay? And as with any partnership, the more effectively we communicate and work together, yeah, the greater the results we can achieve.

‍

Speaker 2 14:54

a lot more excited about this AI powered future. That's great, but I have one final question, okay, the. Article we discussed today is clearly promoting help flow, a specific VA company, right? Should our listeners rush out and sign up with them?

‍

Speaker 3 14:54

a lot more excited about this AI powered future. That's great, but I have one final question, okay, the. Article we discussed today is clearly promoting help flow, a specific VA company, right? Should our listeners rush out and sign up with them?

‍

Speaker 2 15:08

Not necessarily. While help flows approach is innovative, okay, they're not the only company offering VA services, right? There are many options available, sure, and the best choice for any individual or business will depend on their specific needs and budget.

‍

Speaker 3 15:23

So the takeaway is not to jump on any particular bandwagon, right, but rather to see this conversation as a starting point for exploring the world of VAs and AI, for sure, it's about understanding the potential benefits identifying your unique needs and then finding the right tools and partners to help you

‍

Speaker 2 15:45

achieve your goals Exactly. And remember, this landscape is constantly evolving. Okay, new tools and platforms are emerging all the time, so it's

Speaker 3 15:52 

important to stay informed and be willing to experiment to find what works best for

‍

Speaker 2 15:56

you. Well, I think it's safe to say we've covered a lot of ground in this deep dive, from delegating tasks to AI co pilots, we've explored how virtual assistants are transforming the way we work and live. It's pretty amazing. I don't know about you, but I'm feeling inspired to embrace these new possibilities me too, and see how I can leverage them to level up my own productivity and creativity. It's

‍

Speaker 3 16:19

an exciting time to be alive. It is, and the future of work is full of potential, yeah, for those who are willing to adapt and embrace change. So

Speaker 2 16:27
if you're feeling overwhelmed by your to do list, oh yeah, maybe a VA is the life raft you need, definitely, and who knows, maybe someday soon, that VA will have an AI copilot by its side right, ready to help you navigate the ever evolving world of work until next time, keep exploring, keep learning and keep pushing the boundaries of what's possible, and remember stay curious.

Speaker 1 16:50
for listening to the aim podcast. If you found today's episode impactful, be sure to check out help flow.com where we help businesses maximize AI across marketing, sales, customer service and more, visit helpflow.com today you

‍